Instructions for #EFIC2022 Speakers

The facilities in the #EFIC2022 Speakers Service Centre will provide the possibility to:

• review your PowerPoint presentation
• make last-minute alterations to your PowerPoint presentation
• receive support from technical staff
• upload your PowerPoint presentation to your assigned session room

To enable the staff to handle the technical aspects in an efficient way, all presentations should be prepared according to the guidelines below. It is essential that:

• the correct format is used
• the presentation be uploaded in the Speaker Preview Room at least two hours prior to your session (we recommend that you deliver your presentation the day before the session, if possible).

The Speakers Service Centre is located at the Convention Center Dublin, Level 2, Wicklow Meeting Room 3.

Speakers Service Centre Opening Hours:

• Tuesday, 26 April: 13:00 – 19:00
• Wednesday, 27 April: 07:30 – 18:00
• Thursday, 28 April: 07:30 – 18:00
• Friday, 29 April: 07:30 – 18:00
• Saturday, 30 April: 07:30 – 13:00

There is also going to be a dedicated desk for speakers where speakers are able to check in upon their arrival. Throughout the congress speakers can always approach the registration desk or the Speakers Service Centre with any questions.

Click here to download 16.9 ratio

Click here to download 4.3 ratio

Presenters and exhibitors are strongly encouraged to clearly indicate whether or not photography/recording of the poster, presentation, or exhibit booth and sharing/remixing of the material is permitted. If needed, please download the digital graphic image to incorporate into your slides/poster or to print and display here:

Click here to download the “no photo” icon

PLEASE NOTE: All speakers are requested to inlude a slide disclosing conflicts of interest at the beginning of their presentation.

Please find a disclosure slide template here.

Each session room is equipped with:

• Video projector
• Lectern with microphone
• Laser pointer
• Laptop with operating system Windows 10 (English)
• Remote control for PowerPoint

The overview of the scientific programme can be found here.

Presentation Format

• Please use Microsoft PowerPoint 2016 (*.ppt or .pptx) to guarantee your presentation will open successfully on an on-site PC. OpenOffice/LibreOffice Impress, PREZI or Adobe PDF presentations would be accepted as well.
• If you use MS PowerPoint, we recommend that you save your PowerPoint presentation using .ppt- or .pptx-format and not .pps or .ppsx.

• All screens in the session rooms are in 16:9 aspect ratio. However, 4:3 can also be used; in this instance the image will show up on screen with black bars left and right.

• Please use high contrast lettering, fonts with a minimum size of 16pt, and high contrast layouts, for example light text on a dark background.
• Videos from PowerPoint can be played in all rooms but these would need to be tested in the Speakers Service Centre once they have been transferred to the technician.

 Pictures

• JPG images are the preferred file format for inserted images.
• GIF, TIF or BMP formats will be accepted as well.
• Images inserted into PowerPoint are embedded into the presentations. A picture resolution between 72 and 200 dpi is sufficient. Bigger files would only increase the file size of your presentation.
• The maximum file size of images should not exceed 250KBytes.

 Movies / Videos

• Because of the wide variety of video formats available, support cannot be provided for embedded videos in your presentation; please test your presentation on the on-site PC several hours before your presentation. Generally, the MPEG-4 and WMV format should work with no difficulties.
• Movies or videos that require additional reading or projection equipment will not be accepted.

Fonts

• Only fonts which are included in the basic installation of MS-Windows 10 will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong formatting of your presentation.
• Suggested fonts: Arial, Tahoma, Calibri
• If you must use different fonts, these must be embedded into your presentation.

 Transfer of your Presentation

• Please submit your presentation to the Speaker Service Centre using a USB memory stick.
• Save all files associated with your presentation (PowerPoint file, movie/video files etc.) to one folder/location.
• The conference staff will transfer your presentation from the Speaker Service Centre to the corresponding session room. You will find your presentation on the laptop (on the lectern) in your session room.
• In the event that you have more than one presentation during the conference, kindly save the different presentations in different folders and name them clearly to avoid any on-site misunderstandings and problems.
• Always make a backup copy of your presentation(s) and all associated files and save them on a separate portable medium.

Other Information

• You can control/move slides during your presentation by remote control PowerPoint – please check this in the Speaker Preview Room in advance.
• Kindly be at the session room 10 minutes before the session starts to meet the moderators of your session and familiarize yourself with the technical and other equipment.
• Using your own laptop for your presentation is NOT possible.
• All speakers are requested to adhere to the time allotted for their presentations.

Please note: These guidelines are only elevant for speakers presenting online and not attending the congress in person.

Guidelines for recording your presentation using Zoom can be found here.

Guidelines for recording your narration in PowerPoint can be found here.

Online speakers with any questions at all can contact support@labroots.com or go to the LABROOTS HELP DESK directly in the virtual platform.

Please familiarise yourself with the official #EFIC2022 Code of Conduct before the Congress here.